Base
Module .
.
The following lists the major functionality.
We suggest you request a private demo so
our staff can show you the system based
on your organizations needs. Built by and
for tourism operators it can perform to
meet the majority of operators needs. If
you require anything special we can build
it for you.
Features can also be reviewed in 2-5 minute
videos here
Real-time Booking Engine (displays availability,
price, dates, itineraries, gear requirements,
level of difficulty, min/max seats/trip,
waivers, deposits and photos)
Online store capabilities (online sales
processing, customers can check availability
and book on their own from your web site)
Include an online merchant account preferred
credit card discount rates (Visa 2.25%,
MC 2.39%, 3% AmEx), no monthly rental fees,
no start up fees
OR Use your own online account (option pricing
based on your bank)
fully scalable - load two trips or two
thousand trips.
Trip Set Up
1.Adventure Engine staff loads all of your
trips
2.each trip can be set up with unique client
questions, optional gear/extras
3.extras functionality:program
gear, rentals and extras tracking (including
souvenir items, photo packages etc)
4.flexible pricing (rentals, discounts,
add ons, shoulder season, peak season) automatically
calculated at checkout
5.hot seats (last minutes seat sales)
6.coupons for VIPs, marketing programs
and more
7.multi currency- CAN, GBP, AUS, EURO,
GBP, US on the fly~ you pick base currency
8.program variable commissions
9.upload custom client questions and contact
info that customer answers at checkout
10.waiver, terms & conditions upload
- customer must check to agree before proceeding
through checkout
11.include trip description, summary, itineraries,
extra information (like gear reqd)
12.set when each departure is removed from
online sales 30 min or 30 days so you aren't
surprised by a last minute sale
13.return trip: set one trip as the "origin
leg" and a second trip as a "return
trip" option your clients can choose
thier package on your website or your staff
can book them in office
14.multiple day packaging:perfect for an
accommodation operation or a trip that clients
can buy in multiples like rafting days or
cat skiing
Client registration either on your
web site or in your office
1.accept and track deposit, full payment
or balance owing
2.collects all client contact information
and customer answers
3.automated balance due reminders
4.automated receipts and post sale collateral
email to clients
5.automatically adjusts your inventory
in your admin area and web site calendars
6.automatically deducts fees, and generates
reports on sales activity for suppliers
and resellers
View how the online booking form works here
and examples of the system in action
For your office staff
1.when a staff member books a trip the
availability auto updates on web site
2.customizable reporting - trip lists,
client info, commission, revenues
3.reporting - accounts receivable (balance
owing)
4.reporting - search by customer, search
by trip date
5.edit orders (transfer/add to order/refund)
6.send statements
7.supplier administration panel / trip
summary area (trip editing, profile editing,
process in office sales)
8.supplier administration area showing
all seat availability at a glance
9.real time database allows staff in variable
locations to access system, update trips
and process sales from anywhere in the world
10.notes' areas to record special info
regarding client
11.marketing (cost sharing) opportunities
for print media, tradeshows and internet
12.creates link density for the web sites
of all subscribers = better search engine
optimization (all suppliers AND portal sites
are linked)
13.affordable - 1% transaction fees + credit
card fees + applicable distributor commissions
that operator programs
14.links to Supplier's email & web
site from adventureengine.com and all distributor
portals
15.access to new agents and potentially
unlimited distribution system (AE negotiates
large distributor relationships on your
behalf)
16.agent / distributor commission tracking
17.agent / distributor commission auto
payment
18. staff intranet and multi user logins
Training and Support
1.free training and orientation
2.free technical support and upgrades
3.online manuals/videos
OPTION: Agent
Module Add on : Network with existing
agents / resellers
The base module allows for portal sales
by agents and partners online with a credit
card. We distribute all trips in the system
to agents
If you require a netrate solution or unique
multi user logins for staff you require
the Agent Module. It can save up to 90%
of your time! :
1.control net rates by trip and by agent
2.agents can see real time availability
and book clients on trips, they have to
fill out all information you make mandatory
3.client information entered by agent is
automatically listed in operator system
4.sale by agent automatically updates inventory
for operator and online
5.auto receipts and port sale collateral
emailed to client
6.control access by agent/staff to just
sell trips or refund/transfer/edit/report/use
merchant account
7.full reporting for both agent and your
staff to view accounts receivable/sales
View a short video of the agent module here
OPTION:
Inventory Module If your operation
has complicated rules to set availability
by for example:
You have a lodge for 20 plus 3 vehicles
for transporting clients, 20 pieces of rental
gear and advertise a 3,5,7 day tour all
using the same inventory the Adventure Engine
system can handle it.
If a group books out Dec 25-28th with a
3 day booking the 5 and 7 day will no longer
be available.(unless the system manager
overrides)
It is perfect for lodges, ships, tours using
multi inventory shared across trips that
affect availability.
In our experience most tourism operators
can mange with the base module and "extras
functionality" to manage their
inventory and rentals but if you have a
complex scenario like the one above - we
can handle it. And our staff set it up for
you!
rule setting: inventory is assigned rules
like:
- is it included or an additional cost
- is it mandatory or optional
- is this item viewable by the client during
booking or just for management
- does this item affect availability or
not
- black out dates
- transfer clients from one inventory item
to another
- base reporting ( customized reporting
can be provided)
- prices of inventory (room or transport
vehicle etc) pricing can alter based on
trip or date
- program a piece of inventory to be used
only certain days of trips
- inventory build - a "parent"
can be set like Lodge A then "children"
added like all the rooms and their individual
capacity create availability for the parent
lodge
- availability calendar of all items per
trip or date range at a glance
inventory is then created based on your
organizations needs and assigned to trips,
one change to inventory automatically updates
all trips that use it
View a short video demo
here
And remember:
- customizations on any level of subscription
available
Unlimited, free customer support available
6am - 9pm PST seven days / week. Guaranteed
24 hr response time
Take a demo with us to see the system meet
your companies needs. |
